How to Solve the Top 3 Most Common Video Conferencing Problems

Being able to speak with anyone around the world through a virtual meeting is incredible.

But, frequent problems with video conferencing can be a pain.

Did you know that up to 95% of online meetings start late?

“Sorry, we’ll get started soon – we’re having some technical difficulties.”

We’ve all heard that before.

Technical glitches in video conferences and software issues are why most meetings start late.

This results in an incredible amount of lost time and money.

With virtual meetings on the rise, the economic impact continues to grow.

Keep reading to find out what the most common video conferencing problems are and what you can do to fix them.

Why are so many virtual meetings starting late?

And why do so many sales teams feel that their web conferencing software is holding them back?

The simple answer is that there is a set of common problems that is inherent with most online meeting tools.


Below, we’ll break down the 3 most common video conferencing problems and show how you can fix them.

1. Download required to join the meeting

Many web conferencing solutions make participants download an application to join the meeting.

Downloads take time and pose significant friction to your meeting participants.

Employees might not have permission to download and install software on company-owned computers.

Requiring that your meeting guests download specific software can lead to problems.

We also see that client software updates are a frequent issue for meeting delays.

Here’s how you can solve this common video conferencing problem.

Use our “one-touch join” solution to keep meetings on the screen and updated in real-time, which allows your IT team and meeting host to control the meeting without the need for complicated connections.


2. Screen sharing is slow and lags

Have you ever wondered how screen sharing actually works?

Most video conferencing platforms actually record a video of your local desktop screen.

This video is being uploaded to a server in the cloud via a constant stream.

Meeting guests receive the video stream by continuously downloading it from that server.

You’re essentially hosting a live stream of your computer.

That upload stream is often a huge bottleneck.

Internet upload speeds are slower than download speeds by at least by factor five.

This causes delays, lags, and is one of the most annoying problems with online meetings.

At Demodesk, we’ve taken a different approach to screen sharing to fix this problem. Instead of recording a video of the presenter’s local desktop screen, our meetings use a 100% web-based virtual display instead. Sharing content like slides, documents, and websites on the virtual display is over 5 times faster than screen sharing and gets rid of lags.