Exceptional Video Conference Experience

In today’s fast-paced business world, exceptional video conferences have become a cornerstone of effective communication and collaboration.

Whether you’re connecting with remote teams, clients, or partners, the quality of your video conferencing experience can significantly impact your success.

To ensure that you can achieve exceptional video conferences, it’s crucial to equip your conference room with the right tools and technology.

In this comprehensive guide, we will explore the essential elements needed for an exceptional video conference experience and provide insights into the latest products and solutions for large boardroom settings.

ideal video conference space
ideal conference space

Video conferencing is one of the most effective and efficient ways for companies to communicate.

It saves companies a huge amount on travel costs, promotes face-to-face interactions, and increases productivity.

So, for simplification purposes, here are the main components of an exceptional video conferencing experience, and where and why you need to make your investment in quality.

Make the best investment from the outset.

Your boardroom video conferencing equipment is going to be used over and over again for a long time.

Here are the components listed as they apply in sequence and relative importance:

  • Audio (voice and hearing)
  • Visual (colour, clarity, brightness)
  • Meeting Remote Control (controlling each device for a better experience)

Note: Not listed above are two very important components, which make all the above work in harmony.

This is a stable, consistent, high-speed, high-bandwidth, internet connection.

And a solid, quality installation and QA testing, using quality cabling, and connectors, coupled with sound experience and acoustic knowledge (meaning that the room has ‘the right devices’ for that room, installed correctly).

It is almost always overlooked, or taken for granted, and when it comes to a good conference, the best equipment still needs a stable, consistent connection to round off the perfect user experience.

Naturally.

Audio

Video conferencing enhances collaboration by making participants feel as though they are in the same room, activating the senses.

While it may be said that you could have a successful conference without video, the same cannot be said for a conference call without audio.

Yet, companies are still investing a huge amount of money in their video conferencing systems without much thought toward the quality of their audio.

Microphones (Audio In)

When referencing audio, both the microphone and the speakers, come into play, working together to make the perfect pair.

The spoken words, into a high-quality mic, are received and transmitted (filtering out the unwanted background and ambient noises), which then is projected at the endpoint (on the other side) with clarity.

Communication is delivered, and if the audio is clear at the receipt point, then understanding follows.

Microphones give one control too, allowing one to mute when not speaking, and with good conference room etiquette and policy, a seamless conference meeting can ensue.

Having the microphone close to you is certainly ideal, but VC mics today have a powerful pickup range.

Needless to say, it only takes a few Zoom calls to realize that a standard laptop microphone simply cannot deliver high-quality audio.

Speakers (Audio Out)

Crisp and clear audio output is essential to a successful video conference.

The two components that enrich the ‘user experience’ are the speakers and the displays.

People in the meeting feel good when their experience is good.

They are not interiorized into how they sound or look when at the outset it is established quality is terrific, now all focus is on the meeting and its objective.

The research and thoughtful development that goes into designing the technology and architecting the overall experience separates the good from the great.

Speaker technology combines next-generation industry-leading full duplex, echo cancellation, and noise reduction with advanced voice processing to give you the superior quality audio experience you expect.

Visual

Under the visual component is the camera (your visual input), and at the endpoint, the display unit.

Let’s first look at the camera.

Cameras (Visual In)

‘Good glass’ as a professional photographer friend of mine would say, is essential to a good result.

And this statement is so true.

The investment is not only in the lens but in the AI that controls it too.

The technology of cameras has advanced in leaps and bounds, assisted by AI, and continues to do so.

They carry with them different features such as 90o field of view, PTZ – Pan, Tilt & Zoom, auto-light correction, 4K and Full HD resolution, and more.

The Logitech Rally camera pans tilts and zooms, and it also ‘parks’ itself when not in use

Logitech Rally camera, Logitech Rally video conferencing, Logitech video conferecing equipment
Logitech Rally camera optics

Display Options (Visual Out)

Visual displays in vivid colour, large and legible, enhance the overall video conferencing experience.

In fact, it is the speaker/display (as the output devices) that does this exclusively – supported by the high-quality input devices.

Digital display options for video conferencing: LED screen or a digital projector.

State-of-the-art digital equipment for the highest-quality user experience

Display Screens

The most widely used are LCD screens.

They come in a variety of sizes, and with the technology today, the quality output is outstanding.

Different brands are also available, so this choice comes down to the brand of your choice, from the top three – LG, Samsung, and Hisense.

Which is better, the LED (light-emitting diodes) or the LCD (liquid crystal display) screen?

This is a debate for another article, suffice it to say that both have their merits.

LEDs are a subset of LCDs, and can provide a clearer, better picture and generally, can be thinner (although things are changing) and they run more energy efficiently.

Everything you need for a mid-sized or medium meeting room

For an exceptional meeting experience, here is a list of devices that you would need:

  1. Display TVs and/or projector
  2. Conference camera that pans, tilts, and zooms, and it also ‘parks’ itself when not in use
  3. The microphone’s for audio in and mute on tap
  4. Speakers for audio out
  5. NUC/PC or Android tablet to connect all the devices to one another, connect you to Microsoft Teams, Zoom, and for room usage (analytics)
  6. Tablet for room control
  7. HDMI cable for content sharing

Beyond the Meeting

With these components professionally set up and working in harmony, you can always add features as you require more control over the video conferencing room itself, such as Room Booking & Management (for room automation & efficiency) which tracks and quantifies room use, add devices to handle more hardware, and so forth.

The control is in your hands.