Challenge
Overcoming Inadequate Meeting Room Setup
Afrigis, a company frequently using its boardroom for both client meetings and internal discussions, realized the necessity to enhance this crucial space.
The existing setup, which included a projector, motorized screen, HDMI cable, whiteboard, and a Polycom conference phone, was proving inadequate.
Particularly problematic was the poor projection quality, exacerbated by bright ambient light streaming through the windows, which undermined effective communication in a hybrid business workflow.
Solution
Implementing a Comprehensive Logitech Teams Room System
To address these shortcomings, Afrigis embarked on a strategic upgrade of their boardroom technology.
They introduced a 75-inch UHD room display and integrated the Logitech Teams Room solution, bringing their meeting space into the modern era.
This solution comprised:
- Logitech Rally Plus: Enhancing audio and video quality.
- Strategically Placed Microphones: Ensuring clear audio capture.
- Logitech Tap Touch Panel: Equipped with Microsoft Teams for intuitive room control.
- Logitech Brio Camera: Enabling effective whiteboard capture.
Additionally, the boardroom underwent a physical transformation.
Cables were neatly organized in in-floor trunking, and the room was reoriented to position the display in front of the windows, thus optimizing natural light.
The removal of the room divider created a continuous backdrop, ideal for video conferences.
Benefits
A Versatile, High-Performing Boardroom
The upgrade significantly enhanced the boardroom’s functionality:
- Seamless Meeting Integration: The integration with Microsoft Teams allowed users to easily schedule and join video meetings. The boardroom became an option within their Outlook calendars.
- Platform Flexibility: With the ability to switch between Teams, Zoom, and other platforms, Afrigis can now select the most suitable platform for each meeting.
- Enhanced Presentation Capabilities: Whether through wireless or cable connections, presenting materials from personal devices is now effortless.
- Collaborative Whiteboard Usage: Real-time collaboration is fostered by including the whiteboard in the meeting setup, allowing for effective capture and sharing of ideas.
- Exceptional Audio and Video Quality: The new setup delivers an immersive conferencing experience, bridging physical distances and enhancing connection and presence.
Conclusion
A State-of-the-Art Boardroom for Afrigis
Afrigis’ revamped boardroom has transcended its previous limitations to become a hub of productivity and engagement.
The Microsoft Teams Room Solution at Afrigis, complemented by the flexibility of the Logitech equipment, empowers the company to thrive in a hybrid work environment.
The boardroom now stands as a testament to the potential of modern technology to foster effective, efficient, and flexible communication and collaboration, making Afrigis a forerunner in embracing and leveraging digital transformation for business success.
About AfriGis
AfriGis is a forward-thinking business that wanted a hybrid workspace for your workforce.
AfriGIS was founded in 1997 and currently has over 90 employees located in Pretoria, Durban and Cape Town (South Africa), Dublin (Ireland), and Dhaka (Bangladesh).
We are known for our ability to integrate our products into innovative solutions, without a dependency on 3rd parties.
The solutions we offer are:
