7 Conference Room Design Tips

Welcome, office design enthusiasts and workplace wizards!

Today, we’re embarking on an exciting journey into the heart of the office – the conference room.

Ah, the conference room: a place where ideas bloom, decisions are made, and, let’s face it, where we spend a lot of our work life.

So, why not make it a space that not only serves its purpose but also sparks creativity and productivity?

Without further ado, let’s jump into our top 7 conference room design tips that will transform your space from bland to grand!

Logitech Rally Plus, Logitech Tap, Logitech Scribe, Large conference room

Conference rooms serve as a hub for meetings, presentations, brainstorming sessions, and important discussions. 

A thoughtfully designed conference room can improve communication, foster creativity, and boost productivity among team members. 

By considering various aspects such as

  • Layout,
  • Technology integration,
  • Ergonomics,
  • Aesthetics,
  • Multi-purpose functionality,
  • Collaboration tools,
  • Green features, and
  • Maintenance.

You can create a productive and inspiring conference room environment.

Logitech Rally Plus Room Solutions Zoom Large UShaped Table, UShaped conference room design, U-Shaped conference room design, conference room,
U-Shaped Conference Room Design

Importance of Conference Room Design

Effective conference room design goes beyond aesthetics.

It creates an environment that

  • Supports the objectives of the meeting,
  • Encourages engagement, and
  • Ensures the comfort and well-being of participants.

A well-designed conference room can make a positive impact on

  • Employee morale,
  • Enhance decision-making processes, and
  • Leave a lasting impression on clients and visitors.
logitech rally plus audio pickup, audio solutions for conference rooms, audio solutions for conference room


Good lighting isn’t just important; it’s essential!

Natural light is the MVP here.

If you’re lucky enough to have windows, make sure they’re a focal point.

But hey, not all of us can have a room with a view, so in that case, choose lighting that mimics natural light.

LED lights with adjustable brightness can be a game-changer.

Remember, nobody wants to brainstorm under the harsh glare of a fluorescent light!

Yealink MVC640 Wireless, CPW90, yealink room solutions, audio solutions for conference rooms
Conference Room with Natural Light
Mwelase Executive Boardroom
Conference Room with LEDs Light

Sound Matters

Ever tried having a meeting where you can hear the office coffee machine more than your colleague?

Not fun.

Soundproofing is key.

Acoustic panels, carpeting, and even some strategically placed plants can help absorb sound, ensuring your discussions remain inside the room.

Yealink A20 Meeting Bar Audio Coverage
Yealink A20 Andriod Meeting Bar - Audio Coverage - ideal for focus meeting rooms

Technology Integration

In today’s world, a conference room without tech is like a car without wheels.

It’s just not going anywhere.

So, invest in quality audio-visual equipment.

A top-notch screen for presentations, a reliable video conferencing system, and seamless Wi-Fi connectivity are non-negotiables.

Oh, and don’t forget the power outlets!

Scatter them around like confetti – you can never have too many.

Yealink MeetingBoard, writing on the yealink meetingboard, man writing on the meeting board
Yealink MeetingBoard Writing Experience
Logitech Rally Plus with touch panel

Multi-purpose Functionality

Flexibility is key when designing a conference room that can accommodate different types of meetings and events.

Consider modular furniture that can be rearranged to suit various layouts and purposes.

Integrate ample storage solutions to keep the room organized and clutter-free.

Crestron AirMedia
Crestron AirMedia in a training room

Size and Capacity

The size of your conference room should be determined by the number of participants it needs to accommodate comfortably. 

A cramped room can hinder productivity, while an oversized room can make meetings feel disconnected. 

Strive for a layout that allows for free movement, interaction, and clear sightlines.

Logitech Rally Plus bundle, Logitech Rally Plus dual screen bundle, dual screen bundle, logitech conference room, conference room
Logitech Rally Plus dual screen bundle

Ergonomics and Comfort

We’ve all been there – squirming in a chair during a never-ending meeting.

The solution?

Ergonomic chairs!

Comfortable seating can increase focus and engagement.

Long meetings can be physically demanding, so prioritize ergonomics and comfort in your conference room design.

Invest in adjustable chairs and tables that support proper posture and reduce the risk of discomfort or musculoskeletal issues.

Maintain optimal temperature and ventilation to keep participants comfortable and focused.

Choose furniture that is comfortable, ergonomic, and suitable for extended periods of sitting.

Opt for adjustable chairs and tables that can be customized to individual preferences.

Consider the seating arrangement to promote face-to-face interaction and eye contact, such as a round or U-shaped table.

Also, consider flexible seating options like standing desks or a casual couch area for a change of scenery.

Yealink MVC 860 for Medium Rooms, medium meeting room
Yealink MVC 860 for Medium Rooms

Aesthetics and Branding

A conference room shouldn’t look like a scene from a 90s corporate movie.

Bring in some personality!

Art pieces, indoor plants, or a splash of color on the walls can breathe life into the room.

Remember, a well-designed space can inspire and stimulate creativity.

Aesthetics and branding elements in your conference room design can create a cohesive and inspiring atmosphere.

Choose a color scheme that aligns with your company’s brand and values.

Incorporate artwork, signage, or company logos to reinforce your brand identity and create a visually appealing space.

hydro group offices
conference room automation, video conferencing solution, conference room equipment, boardroom in a box projects,

A Quick Recap, Shall We?

So there you have it – our top 7 tips for creating a conference room that’s not just functional, but fabulous!

Remember, the goal is to create a space where creativity meets functionality.

A place where ideas are as bright as the lighting and as comfortable as the chairs.

With these tips, your conference room will be more than just a meeting space; it’ll be the heartbeat of your office.


Hungry for More?

Curious about the latest trends in office design or need more in-depth advice?

Don’t hesitate to reach out or check out our other resources.

We’re always here to help you create the workspace of your dreams!